Need a PowerPoint presentation for business plan about running a new property management company taking care of mostly single- family & multi-unit commerical property In Texas – particularly 3 major metropolitans – Austin, Houston, SanAntonio and DFW
you are the manager of a new property management company. Provide a business plan about your way of growing and taking the property management firm to the next level. In Texas – particularly 3 major metropolitans – Austin, Houston, SanAntonio and DFW
Average age of property/ies not to exceed 15 years – around 10-15 single-family homes and 5-10 multi-unit commercial properties
Pres information about local real estate markets in areas listed above
Normal property management activities are applicable – so research all and present how you will manage it
Will need to hire legal help in case of any legal issues – research all ex: evictions, county appeals etc.
Tenant screening, vendor management etc.Rent collections etc.
Listing, Showings, Getting property ready for showings
han tenant requests
clealry list all dependencies and assumptions – example- how many calls per week, month etc.
financial modeling for cash flow
What tools to help improve all the interactions and local regulatory requirements
no near term plans to hire more people. This assumes one property manager to handle all the above no additional teams. Can hire vendors to get jobs and service requests addressed.
provode plan for vendor, supplier, server etc management to help reduce costs
need MS PowerPoint format
ApA style
10 slides not including title and reference pages – no more than 15 slides total – font size 10 single spaced
Customer, Investor, Owner and Tenenant management

keep all the stakeholder updated about status via different newsletters
tenant newsletter, investor and owner newsletter
hiliday and thank you to service / vendors
possible website maintenanc, photographs and ecommerce expected

Evaluate the property and determine an accurate rental rate

Perform detailed documentation of the interior and exterior including photos
Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type.
Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.
Install a lock box
Timely or frequent review for selling and buying recommendactions for investors

Market the property for rent

Prepare home for rent

Clean home and optimize interior appeal
Manicure landscaping to increase curb appeal

Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:

Paid and free rental listing websites
Print publications

Work with other realtors and leasing agents to find a tenant
Provide a 24-hour hot-line where prospective tenants can listen to detailed information about the property
Field calls from prospects for questions and viewings
Meet prospective tenants for showings throughout the week and weekend.
Provide prospective tenants with rental applications that are legally compliant with fair housing laws
Collection applications with application fee

Tenant Screening and Selection

Perform a background check to verify identity, income, credit history, rental history, etc.
Grade tenant according to pre-defined tenant criteria
Inform tenants who were turned down

Tenant Move In

Draw up leasing agreement
Confirm move in date with tenant
Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance
Ensure all agreements have been properly executed
Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
Collect first months rent and security deposit

Rent collection

Receiving rent
Hunting down late payments
Sending out pay or quit notices
Enforcing late fees


Filing relevant paperwork to initiate and complete an unlawful detainer action
Representing owner in court
Coordinating with law enforcement to remove tenant and tenants possessions from unit


Advise in the event of a legal dispute or litigation
Refer owner to a qualified attorney when necessary
Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.


Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
Send owner periodic reports on the condition of the property


Provide accounting property management services
Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)
Detailed documentation of expenses via invoices and receipts
Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
Advise owner on relevant tax deductions related to their rental property
Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses

Maintenance, Repairs, and Remodeling

Provide and oversee an in-house maintenance crew
Establish a preventative maintenance policy to identify and deal with repair needs
Provide an network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
Maintain outdoor areas

Leaf and snow removal
Removing trash and debris

Maintain and monitor a 24 hour emergency repair hot-line
Larger renovation or rehab projects

Provide recommendations on how the project can maximize rental income.
Prepare preliminary cost estimates
Get multiple independent bids for the work
Act as general contractor overseeing the work

Tenant Move Out

Inspect unit and fill out a report on the property’s condition when the client moves out
Provide tenant with a copy as well as estimated damages
Return the balance of the security deposit to the tenant
Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
Clean unit and perform and needed repairs or upgrades
Re-key the locks
Put the property back on the market for rent

This isn’t intended to be a comprehensive list of property management services, but it should give you a fair idea of the scope of a property management company’s activities


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